GRUVERO
Controlled pilot program

One workflow. Controlled scope. Honest exit assessment.

A Gruvero pilot is a business program, not a free trial. We validate a single workflow — from source document to finance evidence — with your team, before anyone talks about a broader rollout.

Check pilot fitSee typical pilot scopes

Who the pilot is for

Companies where fragmented stock and finance data has a real cost.

  • Inventory-heavy distribution, trading or light-manufacturing companies
  • Operations with multiple warehouses, or procurement and inventory flows that finance cannot easily trace
  • Teams whose stock and finance numbers are reconciled through Excel, exports or separate applications
  • Companies that can name one workflow owner to join structured validation sessions
  • ERP consultants evaluating a traceability-first platform for their clients

Who the pilot is not for

We would rather disqualify early than disappoint later.

  • Companies that need a finished, product-closed ERP in production this quarter — Gruvero is validated workflow by workflow, and we say so openly
  • Teams whose first requirement is payroll, HR, POS or e-commerce — these are not part of current scope
  • Organisations expecting a big-bang replacement of every existing system at once
  • Teams that cannot dedicate a process owner to the pilot workflow

Pilot scope

The first pilot covers one business workflow.

These are the typical scopes. Each maps to implemented, test-covered capability in the product — the pilot validates that capability against your real process, which is exactly what “pilot validation” means.

Procurement to finance

Implemented

Purchase order → goods receipt → stock & FIFO cost → vendor invoice → three-way match → AP approval → GL evidence

Includes approval workflow with a post guard: no GL posting without sign-off.

Order to cash

Implemented

Sales order → shipment → inventory & COGS → customer invoice → AR receipt → GL evidence

Includes credit-limit checks, partial reversals and AR open-item allocation.

Inventory & warehouse control

Implemented

Multi-warehouse stock movement, transfers, adjustments, reservations → cost ledger → finance reconciliation evidence

Stock ledger and cost ledger are written together with the movement, with source-document references.

Production to GL

Implemented

Production order → material issue → WIP → output receipt → scrap/rework → variance posting on close

Core lifecycle and postings are implemented; BOM/routing depth and MES integration are roadmap scope.

Process

Six steps, each with a defined outcome.

  1. 01

    Qualification

    We review your application against the fit criteria and reply either way. If the fit is unclear, we ask questions instead of signing you up.

  2. 02

    Workflow discovery

    Together we pick one business workflow and map its real documents: who creates them, who approves them, what finance needs at the end.

  3. 03

    Data and process readiness review

    We assess master data (items, partners, warehouses, chart of accounts), document numbering needs and process gaps before anything is configured.

  4. 04

    Scoped configuration

    A dedicated tenant is set up with your roles and permissions, master data and document sequences — scoped to the pilot workflow only.

  5. 05

    Controlled validation

    Your team runs the workflow end-to-end on realistic scenarios. Every posting is traced from source document to stock, cost, GL and audit evidence.

  6. 06

    Feedback and exit assessment

    We document what worked, what did not, usability findings and open gaps — and agree a clear go / no-go on next steps.

What you get

Structured validation, not a login and good luck.

  • A structured, guided validation of one workflow — not an empty trial account
  • A dedicated, tenant-isolated environment with role-based access configured for your team
  • Traceability evidence for every pilot transaction: source document → stock → cost → GL → audit trail
  • Direct access to the team building the product; findings influence the roadmap
  • A written exit assessment you keep, whatever you decide
  • Transparent capability status at all times: implemented, pilot validation, or roadmap

What we expect from you

A pilot only works if both sides show up.

  • A named workflow owner with real knowledge of the process
  • Sample documents and realistic scenarios from your operation
  • Participation in scheduled validation and feedback sessions
  • Honest evaluation — including telling us where the product falls short

Duration and commercial terms

Pilot duration and commercial terms are not published because they are agreed per engagement during qualification, based on workflow complexity and readiness. We will state them explicitly before the pilot starts — nothing begins on implied terms.

How success is measured

  • The pilot workflow runs end-to-end in Gruvero, on your process, without falling back to spreadsheets
  • Every posting created during the pilot can be traced to its source document
  • Stock and finance evidence for the pilot scope come from the system, not from reconciliation files
  • Usability and gap findings are logged, triaged and answered
  • The exit assessment produces a decision both sides can defend

Not part of the first pilot

  • Production go-live and cutover — the pilot validates fit; go-live is a separate, explicit decision
  • Historical data migration — pilots run on scoped master data and realistic scenarios, not full history
  • Custom integrations with legacy systems — an API and webhook event foundation exists, but integration build-out is scoped separately after the pilot
  • Payroll, HR, POS and e-commerce workflows
  • Formal compliance certification claims

After the pilot

The exit assessment closes the pilot with one of two outcomes:

  • A scoped continuation — the next workflow, or preparation for productive use of the validated one, on explicitly agreed terms.
  • A clean stop — you keep the documented findings, and there is no automatic commercial obligation.

Apply for a controlled pilot.

Applications are reviewed against the fit criteria above. We reply to every qualifying team to schedule a workflow discussion — and we tell you honestly if the fit is not there yet.

Prefer to talk it through first? Use the same form and tell us you want a workflow discussion before applying formally.

Check pilot fit

Tell us about your operation. We use this only to assess whether a controlled pilot makes sense for your workflow — it is not a sales signup.

Which workflow would you validate first?

We use these details only to assess pilot fit and reply to you. No newsletter, no resale, no automated marketing sequences.